Tyagarah Progress Association Guidelines For Hall manager and others
on Hall project

Aims

• Develop community spirit
  
• Run and maintain the hall for the benefit of the association and local
  community
  
• Promote local economic activity
  
• Ensure public safety and security of the hall
  
• Keep the committee and association informed

The hall is a valuable
resource open to the local community, managed by Progress Association. The hall
manager has a degree of flexibility in managing the hall while remaining
consistent with the aims above.

Users   The intention is to hire to groups and
people we know directly, which makes it truly a community hall. To develop these
links, we encourage regular users to join the association. This can be done via
a low-cost or no cost associate, non-voting membership.

Hiring Purposes

• Hired out to groups for broad range of worthwhile activities,
  including Education/Training, Music, Theatre, Sports Clubs, Small scale social
  events : Dinners/ BBQ’s, events for children.
  
• Not hired out for large scale parties, for use after 10:30pm or where the
  manager sees a risk of property damage.
  
• Hiring by TPA members attracts a similar fee as non-members.
  
• Events should have an association member supervise where possible
  
• Prefer not to hire to groups not known to members 

Access

• Access to the key and the hall itself is based on a method recommended by
  the hall manager to the TPA committee, approved according to standard voting
  practice.
  
• For events, the current accepted practice for obtaining access is that the
  hirer pays a bond, obtains the key from the hall manager and receives the bond
  back on returning the key.

Bond

• The manager to make a judgement of bond with regard to the chance of
  damage
  
• A bond is required for large events or events not involving primarily
  association members
  
• A bond is not required for small events involving primarily association
  members 

Hiring fees

• Can be set by the manager in consultation with the committee.
  
• Contribution of labour and materials instead of financial contribution is
  highly valued and encouraged, providing the arrangement is conveyed to the
  committee.

Recognition People who contribute significantly should be
recognised and appreciated for their efforts.

Reporting

To keep the association informed, a simple monthly report will be presented
on :-

• A list of usages, purpose and rental (in cash or in kind) plus expenses
  
  
• Communications with council or other bodies
  
• A copy of financial records to be passed on to treasurer
  quarterly.

Information & Communications

• As with other TPA projects, communications with external bodies, such as
  councils, media etc, should be with approval of the committee.
  
• Progress Association information, contact details and Membership forms can
  be displayed prominently in the hall