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To preserve and enhance the cultural environmental and social sustainability of the Tyagarah Area and its inhabitants

« Committee | Main | S94 Application »

May 6, 2002

Hall Guidelines

The attached guidelines for Hall management worked out between Joel and Bruce were adopted.


Tyagarah Progress Association Guidelines For Hall manager and others
on Hall project


Aims



  • Develop community spirit
  • Run and maintain the hall for the benefit of the association and local
    community
  • Promote local economic activity
  • Ensure public safety and security of the hall
  • Keep the committee and association informed

The hall is a valuable
resource open to the local community, managed by Progress Association. The hall
manager has a degree of flexibility in managing the hall while remaining
consistent with the aims above.


Users   The intention is to hire to groups and
people we know directly, which makes it truly a community hall. To develop these
links, we encourage regular users to join the association. This can be done via
a low-cost or no cost associate, non-voting membership.


Hiring Purposes



  • Hired out to groups for broad range of worthwhile activities,
    including Education/Training, Music, Theatre, Sports Clubs, Small scale social
    events : Dinners/ BBQs, events for children.
  • Not hired out for large scale parties, for use after 10:30pm or where the
    manager sees a risk of property damage.
  • Hiring by TPA members attracts a similar fee as non-members.
  • Events should have an association member supervise where possible
  • Prefer not to hire to groups not known to members 


Access



  • Access to the key and the hall itself is based on a method recommended by
    the hall manager to the TPA committee, approved according to standard voting
    practice.
  • For events, the current accepted practice for obtaining access is that the
    hirer pays a bond, obtains the key from the hall manager and receives the bond
    back on returning the key.


Bond



  • The manager to make a judgement of bond with regard to the chance of
    damage
  • A bond is required for large events or events not involving primarily
    association members
  • A bond is not required for small events involving primarily association
    members 


Hiring fees



  • Can be set by the manager in consultation with the committee.
  • Contribution of labour and materials instead of financial contribution is
    highly valued and encouraged, providing the arrangement is conveyed to the
    committee.


Recognition People who contribute significantly should be
recognised and appreciated for their efforts.


Reporting


To keep the association informed, a simple monthly report will be presented
on :-



  • A list of usages, purpose and rental (in cash or in kind) plus expenses

  • Communications with council or other bodies
  • A copy of financial records to be passed on to treasurer
    quarterly.


Information & Communications



  • As with other TPA projects, communications with external bodies, such as
    councils, media etc, should be with approval of the committee.
  • Progress Association information, contact details and Membership forms can
    be displayed prominently in the hall

Posted at May 6, 2002 12:00 AM

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